Legal

Privacy Policy

Effective March 28, 2026

Fidant.AI ("we," "us," or "the Service") is an AI assistant with persistent memory for executives. This Privacy Policy explains what data we collect, why we collect it, how we use and store it, and the choices you have. By using Fidant.AI, you agree to the practices described here.

01Information We Collect

Account Information

When you sign in with Google, we receive your name, email address, and profile picture as provided by Google. We do not collect or store your Google password.

Google Drive Data

Fidant.AI creates a dedicated folder on your personal Google Drive to store your context files (structured memory). We access Google Drive solely to read and write files within this folder. We do not access, read, or modify any other files on your Google Drive. The specific scopes we request are limited to files created by the application.

Conversation Data

Your conversations with the AI are stored as JSON files within your Google Drive folder. Structured memory (facts, preferences, decisions) is extracted from conversations and stored as markdown files in the same folder. This data resides on your Google Drive, not on our servers.

Server-Side Data

We store the following on our servers: your email address, name, and profile picture (for authentication), a reference to your Google Drive folder ID (so we can locate your files), usage metrics (message counts, model selection), and billing information (managed by Stripe). We do not store the content of your conversations or memory files on our servers.

Usage & Device Data

We automatically collect standard telemetry: IP address, browser type, device information, and interaction patterns. This helps us maintain service quality and diagnose issues.

02How We Use Your Data

We use the information we collect to:

Provide, maintain, and improve the Fidant.AI service, including building and updating your persistent memory layer
Send your messages to AI model providers (Anthropic, OpenAI, Google) along with your context files to generate personalized responses
Authenticate your identity and manage your account
Process payments through Stripe
Communicate with you about your account and service updates
Ensure security, prevent fraud, and enforce our Terms of Service

03Google API Services User Data Policy

Fidant.AI's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

We only access Google Drive data to create, read, and update files within the Fidant.AI folder that the application itself created
We do not use Google user data for advertising or to serve ads
We do not transfer Google user data to third parties except as necessary to provide the Service (sending context to AI model providers for response generation) or as required by law
We do not use Google user data to train AI models — your data is used only to generate responses in your conversations
Humans do not read your Google user data unless you give us explicit permission for support purposes, or we are required to do so for security or legal compliance

04Data Sharing with AI Providers

To generate AI responses, we send your messages and relevant context files to the AI model provider you select:

Anthropic (Claude models) — subject to Anthropic's usage policy
OpenAI (GPT models) — subject to OpenAI's usage policy
Google (Gemini models) — subject to Google's API terms

We send only the data necessary to generate a response: your current message, recent conversation history, and your context files. We use API access (not consumer products), which means these providers do not use your data to train their models under their standard API terms.

05Data Storage & Security

Your memory files and conversations are stored on your personal Google Drive, protected by Google's security infrastructure. Server-side data (account records, usage metrics) is stored in a PostgreSQL database hosted on Railway, encrypted in transit (TLS 1.2+). Access to production systems is restricted to authorized personnel.

While no system is impervious, we implement industry-standard safeguards and continuously review our security posture.

06Data Retention

Your memory files and conversations live on your Google Drive — you control their retention directly. You can view, edit, or delete any file at any time through the Fidant.AI interface or directly via Google Drive.

Server-side account data is retained for as long as your account is active. Upon account deletion, we purge your server-side records within 30 days. Your Google Drive files remain under your control and are not affected by account deletion.

07Your Rights & Choices

Depending on your jurisdiction, you may have rights including:

Access — request a copy of the personal data we hold about you
Correction — update or correct inaccurate data
Deletion — request that we delete your data
Portability — your memory files are already on your Google Drive in standard formats (Markdown, JSON)
Withdrawal of consent — revoke Google Drive access at any time through your Google Account settings

To exercise any of these rights, contact us at privacy@fidant.ai. We will respond within 30 days.

08Revoking Access

You can revoke Fidant.AI's access to your Google Account at any time by visiting myaccount.google.com/permissions and removing Fidant.AI. This immediately stops our access to your Google Drive. Your files remain on your Drive.

09Cookies & Tracking

We use essential cookies to maintain your authentication session. We do not use advertising trackers, and we do not participate in cross-site tracking networks. We may add privacy-respecting analytics (such as Plausible) in the future — this policy will be updated before that happens.

10Children's Privacy

Fidant.AI is not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If we become aware that a minor has provided us with personal data, we will delete it promptly.

11International Data Transfers

Fidant.AI operates globally. Your data may be processed in countries other than your own, including the United States. We ensure appropriate safeguards are in place to protect your data regardless of where it is processed.

12Changes to This Policy

We may update this policy from time to time. If we make material changes, we will notify you by email or through the Service before the changes take effect. Your continued use of the Service after such notice constitutes acceptance of the updated policy.

13Contact

If you have questions, concerns, or requests related to this Privacy Policy, reach us at privacy@fidant.ai.